8. ANNUAL GENERAL MEETINGS
8.1 The Association shall hold an AGM.
8.2 The Council may determine the date, time and place of the AGM of the Association.
8.3 Notice of the AGM shall be sent by the Secretary to each Member at least 14 days or, if a special resolution has been proposed, 21 days before the date of the AGM. The notice convening the AGM must specify:
(a) That the meeting is an AGM;
(b) The place, date and time of the AGM; and
(c) The nature of the business to be transacted at the AGM.
8.4 Notice may be sent:
(a) By prepaid post to the address appearing in the register of Members; or
(b) If the Member requests, by facsimile transmission or electronic transmission.
8.5 No business other than that set out in the notice convening the meeting may be conducted at the meeting.
8.6 A Member intending to bring any business before a meeting may notify the Secretary in writing or by electronic transmission. The Secretary must include that business in the next notice calling an AGM.
8.7 The ordinary business of the AGM shall be to:
(a) Confirm the minutes of the previous AGM and of any General Meeting held since that meeting;
(b) Receive and consider reports from the Council upon the transactions of the Association during the last preceding Financial Year;
(c) Receive and consider the statement submitted by the Association in accordance with section 30(3) of the Act.
8.8 The AGM may conduct any special business of which notice has been given in accordance with these Rules.
8.9 A question arising at the AGM shall be determined on a show of hands and, unless before or on the declaration of the show of hands a poll is demanded, a declaration by the person presiding that a resolution has, on a show of hands, been carried or carried by a particular majority or lost, or an entry to that effect in the minute book of the Association, is evidence of the fact without proof of the number of the votes recorded in favour or against that resolution.
8.10 A Member may vote at an AGM in person or by proxy. Upon a show of hands each Member present shall have one vote and upon a poll each Member present or by proxy shall have one vote.
8.11 The proxy-appointing instrument must be received by the Secretary (or other person specified in the notice convening the meeting) at least 48 hours before the AGM. The instrument shall be in writing signed by the appointor and shall be in or to the effect of the form set out in Appendix 3.
